Staffing made easy.
Upload a PDF or Excel schedule—or create events manually—and let KrewNow automatically generate, optimize, and finalize your workforce schedule.
Scheduling shouldn't take hours.
Most teams still cobble schedules together across five tools. It's slow, fragile, and easy to break.
Manual Planning
Dragging names into spreadsheets wastes valuable time.
Constant Changes
One absence creates a chain reaction of edits.
Spreadsheet Chaos
PDFs, Excel sheets, emails, and calendars become impossible to manage.
KrewNow automates the entire scheduling workflow.
From messy inputs to a published schedule — with your team, on your terms.
Create Your Roster
Build your workforce with availability, roles, skills, and preferences.
- Availability windows
- Skills & certifications
- Role preferences
Import Existing Schedules
Upload PDF or Excel files. KrewNow analyzes them automatically and extracts every detail.
- Dates & times
- Locations & roles
- Shift requirements
Optimize Assignments
Automatically fill schedules while respecting the constraints that actually matter.
- Availability & skills
- Workload balance
- Zero shift conflicts
Lock & Publish
Once you're satisfied, lock schedules to prevent accidental edits and share with your team.
- One-click lock
- Change history
- Team notifications
From upload to published in minutes.
One clear path. Every step automated where it should be, editable where it matters.
A dashboard built for the way teams actually schedule.
Roster, calendar, imports, and the optimizer — all in one workspace.
Week of June 10
- · Balance load: move 1 shift from Ava → Mira
- · Fill gap: add Runner on Thu 16:00
- · Cert missing: swap Diego for certified security
Everything you need to schedule at scale.
AI PDF Parsing
Extract schedules from uploaded PDFs automatically.
Excel Import
Turn spreadsheets into editable schedules.
Manual Event Creation
Build events from scratch in seconds.
Smart Auto Assignment
Automatically match the right people to the right shifts.
Conflict Detection
Highlight overlaps and staffing issues before publishing.
One-Click Lock
Finalize schedules when everything is ready.
Built to give your team back its time.
KrewNow handles the mechanical parts of scheduling so your leads can focus on the parts that need judgment.
- Save hours every week
- Reduce scheduling errors
- Balance workloads fairly
- Manage large teams effortlessly
- Import existing schedules instantly
- Keep everyone synchronized
Teams that schedule for a living.
"We used to spend a full day rebuilding schedules after every artist confirmation. KrewNow now does it in minutes."
"Uploading our old PDF rosters and getting a clean, optimized week back felt like magic. My team actually thanked me."
"The optimizer respects our workload rules better than any tool we've tried. Zero conflicts, every single week."
Answers to common questions.
Stop building schedules manually.
Upload your first schedule and let KrewNow build the rest.